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Our SharePoint Consulting staff are very experienced in helping businesses quickly leverage Sharepoint to easily create sites and share critical business information. Our SharePoint consultants can guide you to the selection of the appropriate Sharepoint technology for your organization: Windows SharePoint Services (WSS) and Microsoft Office SharePoint Server (MOSS). Both Sharepoint solutions offer better document management, easy-to-use portals, data transparency, automated workflow processes, improved communications, and a high degree of data security.
WSS 3.0 and MOSS 2007 are both powerful collaboration tools made available by Microsoft. Built on the .net platform, many businesses today rely heavily on either one or both products to communicate, collaborate, and share critical business information to contribute information and make decisions based on the most up to date information.
The most basic difference between the two solutions is the upfront investment. In short, WSS is free to most companies whereas MOSS requires a minimum of software purchases and sometimes requires a hardware purchase.
Windows SharePoint Services 3.0 (WSS) ships bundled with the purchase of Windows Server 2003 or Microsoft Small Business Server 2003. Our Sharepoint consultants can quickly implement WSS and setup an internal company web. The creation of sites and spaces is easy and once the underlying foundation is set up, requires little if no technical assistance.
Microsoft Office SharePoint Server 2007 (MOSS 2007) takes the collaborative foundation of WSS to another level. With an additional software investment, MOSS 2007 allows organizations to take the foundation laid by WSS v3.0 and expand on it. Additional features sit on top of WSS, use the core WSS framework, and extend it in such a way that is beneficial to larger companies, enterprise deployments, and portal scenarios. If you are looking for advanced integration or security, allow our MOSS consultants to quickly complete the task,
Below is a short list of key differentiating features and functions inherent to MOSS 2007.
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| The enhanced real-time presence smart tag icon, displayed virtually everywhere a person’s name appears in the system, tells users whether a person is online and available for a telephone or audio conference call, instant messaging, or two-way video conversation. |
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| Include Social Networking Web Parts that use information about your organization, communities, and electronic communications in Public My Site pages to help establish connections between colleagues with common interests. |
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| Windows SharePoint Services V3 includes the following standard collaboration site templates:
• Team site
• Document workspace
• Blank site
• Blog
• Wiki
• Meeting workspaces (5 workspace types) |
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| A wiki is a new site template in Windows SharePoint Services V3 that makes it easy to create, edit, link, and restore an individual Web page. Wikis can be used as creative forums to brainstorm ideas, manage knowledge bases, create designs as well as instruction guides or simply gather information in an easy-to-edit format. Wikis are easy to create, modify, and annotate; in addition to tracking contributions and changes. These key features include:
• Fast and easy page creation
• Easy and automatic linking
• Version differences
• WYSIWYG (what you see is what you get) Web page editing
Wikis leverage existing SharePoint functionality including search, navigation, alerts, and custom fields. |
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| Blogs provide a publishing-oriented experience for a single user or a team. Windows SharePoint Services V3 includes a site template that supports:
• FArticle posting
• FReader comments
• FArchive views
• FRSS feed generation
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| People and Groups offer a unified place to find, communicate with, and manage people and their permissions, including support for custom fields such as Department, “Office #” and Area of Focus; in addition to the new Person field type. The Person field type creates rich displays of lists of people including support for a People Picker for browsing a list of users. Member Group provides:
• Re-use of groups across sites
• Distribution list for the members of the site |
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| Calendars have been enhanced with richer calendar views, expanded support for recurring events, and all-day events. |
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| Document libraries, discussion boards, calendars, and announcements can be enabled to receive new postings via e-mail. Similar to the functionality provided by public folders in Microsoft Exchange Server, e-mail enabled discussion boards support:
• A highly scalable, topic-based architecture
• New “super rich-text” field type
• Unified experience for both e-mail and Web-based discussions
• One-step creation of Active Directory distribution lists as part of the site creation process
• Unified SharePoint group and Active Directory management | |
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| The new Project Tasks list template provides lightweight task management functionality including Gantt charts for visualization of task relationships and status. |
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| Surveys now include conditional branching as well as support for inserting page breaks in long surveys such as annual employee satisfaction or and customer surveys. |
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| Improvements to SharePoint document libraries include:
• Checking out documents locally
• Offline document library support in Outlook 2007
• Major and minor version numbering and tracking
• Support for multiple content types
• Policy, auditing, and workflow
• Tree view support |
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| The Issue Tracking list template has been updated to use the enhanced versioning and version-history storage features of Windows SharePoint Services V3. |
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| The My Site personal site gives users an opportunity to aggregate information “for me,” “by me,” and “about me.” Significant enhancements include social networking, privacy controls, SharePoint Sites and Documents Roll-Up Web Parts, and Colleagues and Memberships Web Parts. |
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| Use authorizations to control visibility of information in a My Site public view. |
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| Use RSS feeds to syndicate content managed in a portal site. |
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| The Site Directory automatically creates a site map and presents it in an easy-to-use format. The enhanced directory now includes the option to scan for changed or deleted links to external content. |
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| User Profiles store personal information for system users. Improvements include multi-valued properties bound to taxonomy from Office SharePoint Server 2007, property-level security controls by person or group, open and closed vocabularies, and per-site property extensions. Profile synchronization and directory import support the extended capabilities of the User Profile Store with enhanced scalability and performance. |
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| Enables use of Web Part pages, Web Parts, and content to target distribution lists and groups in addition to SharePoint audiences. |
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| Manage a SharePoint site’s navigation, security access, and general look and feel using this easy drag-and-drop tool. Site Manager unifies site management tasks for portals and Web sites, including management of areas, pages, listings, SharePoint site lists, and associated component parts. |
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| All SharePoint portal, team site, and list pages now render on international and North American mobile devices (including Web-enabled mobile phones) using a simplified text-only format. |
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| Preconfigured templates streamline creating, customization, and deployment of divisional portals, organization-wide intranet portal sites, and corporate Web sites. | |
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| List all the SharePoint sites that a user is part of and documents the user has authored. The Documents Roll-up Web Part also supports more general capabilities for querying and filtering the documents stored in a collection of SharePoint sites. |
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| List people the user knows and people who belong to common distribution groups. |
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| Windows SharePoint Services V3 easily integrates with smart client tools through a set of Web services and documented application interfaces. Users can readily adopt these new tools because of their similarity to other familiar environments, such as the Microsoft Office system. For example, users of Microsoft Office Word, Microsoft Office Excel, Microsoft Office Power Point, Microsoft Office InfoPath, Microsoft Office Project, and Microsoft Office OneNote 2007 can directly interact with information stored in SharePoint sites without having to manually download the content. Users can create workspaces, post and edit documents, and assign tasks, all while working on documents stored in SharePoint sites. |
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| With Microsoft Office Outlook 2007, users can view calendars and contact lists stored on SharePoint sites, and create and manage sites for editing documents and organizing meetings.
Outlook 2007 and Windows SharePoint Services V3 support a new set of significantly enhanced functionality including:
• Read/write access to SharePoint items: calendars, tasks, contacts, discussions, and documents
• Synchronization of offline support of document library and lists
• Ability to check out and edit documents when offline
• Roll-up views of calendars and tasks across multiple lists and sites
• Unified view of personal and SharePoint tasks in Outlook 2007 |
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| Office SharePoint Designer 2007, based in part on Microsoft Front Page technology, will provide tools for rich customization of sites, and creating reporting tools and application templates, without any coding. |
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| Simple, clean yet powerful user interface with industry-standard query syntax. Scopes are decoupled from content sources so users can easily broaden or narrow the scope of a content search. Search can be based on arbitrary content properties such as URL, type, and author. Actionable search results can be easily filtered and sorted; used and shared. Alerts and RSS feeds easily provide updated results for common and frequent queries. |
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| Search results are rendered more clearly. Results are security trimmed so users only see what they can access. Results include user-friendly features such as hit highlighting, duplicate collapsing and synonym suggestion. Optional integration with real time communications tools allow users to easily contact content authors and experts. |
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| Searches over 200 file types in many enterprise content sources, including files shares, web sites, SharePoint sites, Exchange Public Folders, and Lotus Notes databases out of the box with the ability to extend to additional 3rd party repostitories and filetypes through the use of Protocol Handlers and iFilters. |
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| New and improved search algorithms tuned for enterprise content along with the use of relevance and ranking factors such as click distance, hyperlink anchor text, URL depth, and metadata extraction yield the best results for enterprise content. |
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| Improved administration user interfaces and admin API provides broad support for various search and indexing scenarios, central controls for resource-intensive operations, as well as tools for management and reporting. |
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| Granualr indexing controls for easy inclusion and exclusion of searched content as well as immediate result removal of any site or item. Continuous index propagation to keep information fresh. Improved crawl rules and crawl log; multiple start addresses per content source; a new browsable, filterable index log provide necessary information to optimize search. |
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| Administrator permissions no longer required by crawler. ACL and ACL-only crawls index content permissions for compliance, privacy, and protection of IP. Security-trimmed search results only allow users to see content they are allowed to access. |
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| People search capabilities allow users to find people not only by department or job title but also by expertise, social distance, and common interests. | |
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| Search data residing in your line of business applications using the Business Data Catalog. Structured content sources as well as LOB application data and reports accessible through web services or ADO.NET can be indexed and retrieved through the Business Data Catalog as search results or into a SharePoint list |
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| Automate document review, approval, signature collection, and issue tracking using workflow applications.
• Approval
• Collect Feedback
• Collect Signatures
• Disposition Approval |
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| • The Managed Document Library site template defines large-scale document management sites.
• The Divisional Library site template includes managed document libraries, dashboards, key performance indicators (KPIs), and other reporting tools.
• The Translation Library site template helps organizations manage multiple translations of a document. |
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| Helps ensure that access rights applied to Microsoft Office documents in a central library travel with the documents, even when they are downloaded from the library. |
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| Makes editing document properties an integral part of the Microsoft Office system document-authoring experience. |
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